Introduction
As a business with an annual turnover of less than $3 million, and that is not one of the five business types that have responsibilities under the Privacy Act, AMBA is exempt from the legal requirements of the Privacy Act 1988 (Privacy Act). That said, we have always considered ourselves as compliant, and our privacy policy reflects that.
This privacy policy will give you a more comprehensive explanation of how your data is handled by the Australian Multiple Birth Association (AMBA). If there is anything that is not clear from this privacy policy, please feel free to email us at governance@amba.org.au.
Our Principles
We have a simple approach to data protection and privacy, which adheres to the 13 Australian Privacy Principles.
Our self-determined obligations under the Privacy Act 1988 (Privacy Act):
- This privacy policy sets out how we comply with our self-determined obligations under the Privacy Act. As an Australian based organisation, we are bound by the Australian Privacy Principles (APPs) in the Privacy Act which regulate how organisations may collect, use, disclose and store personal information, and how individuals may access and correct personal information held about them.
- In this privacy policy, 'personal information' has the same meaning as defined by section 6 of the Privacy Act: information or an opinion (including information or an opinion forming part of a database), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.
Collection
We collect your personal information so that we can provide you with the services or information that we supply. This may include your first name, last name, location, phone number, email address and postal address that you have provided when interacting with us. We may also collect information on how you use our website, your product preferences, opinions and other personal preferences. Other information that may be automatically collected when you visit our website include (without limitation) your Internet Service Provider (ISP), operating system, browser information, Internet Protocol (IP) address or other device identifiers, location and time/date stamp. At times, we may collect personal information from a third party or from a publicly available source, but only if you have consented to your information being used in this way, or would reasonably expect us to collect it in this way. We only collect this information from companies or sources that are allowed to disclose it to us. Below you will find a breakdown of the different ways your personal information is collected.
Use and Disclosure
We only use personal information for the purpose that was requested of us, or for the purposes that directly relate to one of our functions or activities. We will not provide your personal information to other entities or bodies, or any other party unless one of the following applies (as per and in line with APP 6 - use and disclosure of personal information):
- You have consented.
- You would reasonably expect, or have been informed, that information of such kind would be passed on to those individuals, entities or bodies (for more information, see subclause 6.2).
- It is otherwise required or authorised by law, or reasonably necessary for the enforcement of a criminal law or of a law imposing a pecuniary penalty, or for the protection of public revenue.
- It may prevent or lessen a serious and imminent threat to somebody's life or health.
Quality of Personal Information
We do our best to ensure your personal information is up to date and accurate at all times, as this allows us to deliver a better service to you. If any information we have on you needs to be corrected, please contact us via governance@amba.org.au.
Data Security
We take active steps to protect the personal information we hold against loss, unauthorised access, use, modification or disclosure, and against other misuse. Furthermore, every AMBA volunteer must abide by this policy. While we cannot share with you details of the security systems and procedures we have in place for security reasons, if you have any questions, you can always contact us at governance@amba.org.au.
Access and Correction
At AMBA, we do everything we can to keep your personal information accurate. If you find that any information we hold about you is incorrect, you can contact us at governance@amba.org.au, or as per the contact details below and we will endeavour to assist you with your questions. Please bear in mind that under Australian privacy laws, there may be situations where we cannot provide access to such personal information. For instance, if it would reasonably affect someone else's privacy or may pose a threat to someone's life, health or safety.
Complaints Handling
If you have any complaints or feel that there has been a breach of the Australian Privacy Principles, or a registered APP code, you can contact us at governance@amba.org.au or via another option below.
If you are not satisfied with the process of making a complaint to our Privacy Officer you may make a complaint to the Information Commissioner on the details below:
Office of the Australian Information Commissioner
GPO Box 5218 Sydney NSW 2001
Email: enquiries@oaic.gov.au
Telephone: 1300 363 992
Fax: 02 9284 9666
How to Contact Us
We understand that your personal information is important to you and are thrilled that you made it this far! If you have any questions or concerns about this policy or our practices you can get in touch with us in the following ways:
Email: governance@amba.org.au
Address: PO Box 105 Coogee, NSW 2134
This privacy policy was created on 6 October 2018.
